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Proposal: Suzannah + Maurice's Wedding

Essential Herbs — Event Proposal   ·   Prepared for Suzannah & Maurice

Suzannah + Maurice's Wedding

Saturday, May 27, 2027 | Windrift, 256 Smith Rd, West Coxsackie, NY 12192

Event
Wedding Celebration
Date
Saturday, May 27, 2027
Guest Count
100
Service Duration
Afternoon Through Evening

A Celebration of Travel, Taste, and Time Together

Elevated and relaxed in equal measure. Food that speaks for itself—simple ingredients treated with intention and respect. The warmth of a good meal shared with people who matter. Menu inspired by Suzannah and Maurice's love of global flavors and their belief that the best food needs very little embellishment.

May — Late Spring

A moment of transition in the Hudson Valley. Stone fruit emerging, berries at their peak, spring vegetables still tender and sweet. A season of brightness and renewal—the perfect backdrop for a celebration.

Led by intuition. Rooted in place.

Russell's cooking style balances simple, complex, and unexpected flavor combinations using the freshest local ingredients sourced within 250 miles of Brooklyn. He believes food is a vessel—accessible to all, with the potential to elevate the simple human experience of breaking bread together into something transcendent. Featured in Bon Appétit, WSJ, Vogue, Eater, and the New York Times.

 

Seasonal. Ethical. Direct.

All produce sourced within 250 miles of Brooklyn and the Hudson Valley at peak season. Russell maintains direct relationships with growers and seafood suppliers, ensuring ingredients arrive days before the event. For Suzannah and Maurice's celebration, proximity to the Hudson Valley allows leverage of local farms and fishers—the meal will taste of place and season, reflecting both families' values around food, ingredients, and sustainability.

Windrift — A Hudson Valley Sanctuary

An intimate retreat at 256 Smith Rd, West Coxsackie, NY 12192, with sweeping grounds and a design sensibility that honors simplicity and light. Ceremony by the house. Dinner near the pavilion. A space that feels like home, elevated.

Global. Intentional. Ingredient-Forward.

Saturday, May 27 — Cocktail Hour (Pondside, 45–60 min) Self-serve + light passed service

Cocktail recipes & wine selections finalized at Menu Kickoff

Saturday, May 27 — Seated Dinner (Pavilion, Plated Service): Ready to celebrate, ready to dance

100 guests • All proteins finalized during Menu Kickoff

Dessert & Late-Night Activity: Non-traditional approach, couple-inspired

Tiramisu is the confirmed dessert selection. Seasonal fruit garnish confirmed at Menu Kickoff based on Hudson Valley harvest availability.

Simple. Supportive. Not the Focus.

The wine and bar program is thoughtful and intentional. Russell coordinates all service pacing and wine/cocktail integration with courses.

Saturday (Wedding): Bar Program — Final
Signature Cocktails (2):
  · Cocktail 1: Pickled element — dirty martini riff, pickle-backed spirit, or brined variation. Mocktail version available.
  · Cocktail 2: TBD — finalized at Menu Kickoff. Mocktail version available.

Wine: 1 white, 1 red
Beer: 3 local Hudson Valley selections
Non-Alcoholic: Still + sparkling water, mocktail versions of signature cocktails

All beverages from cocktail hour through evening close.
Post-Dessert: Bialetti Espresso Station
Italian espresso machine on a white round side table. Continuous service following dessert. Accompanied by biscotti and small treats. Staffed and self-serve.

Fully inclusive

Menu naturally accommodates gluten-free, dairy-free, vegan, and vegetarian guests. All accommodations receive equal care and portion consideration—never an afterthought. Couple has guest list with specific allergies (nut allergies noted); Russell will coordinate all details at Menu Kickoff.

What EH Handles

Kitchen & Food (Saturday)
All food, ingredients, prep, menu design. Sourcing coordination within 250 miles. Wedding day catering fully managed.
Kitchen Staff (Saturday)
Chef Russell + [2] Sous Chef + [2] Line Cook(s) + [1] Porter(s).
Bar Service (Saturday)
[2] Bartenders + [1] Bar Back.
Front of House Service (Saturday)
[8] Servers + [1] Captain.

Wedding Package: Price Valid Thru August 28, 2026

SATURDAY WEDDING CATERING
Saturday Wedding — Food Program: 100 guests × $180.00 $18,000.00
Saturday Wedding — Bar Program (Option One): 100 guests × $70.00 $7,000.00
Subtotal (Food + Bar — Option One) $25,000.00
Sustainable Sourcing Fee (3% of food) $540.00
Admin Fee (12.5% of food + bar) $3,125.00
Sales Tax (6.0% — Hudson area) $1,719.90
Catering Total (Option One) $30,384.90
OPTIONAL ENHANCEMENTS (not included in total)
Raw Bar Enhancement (oyster + crudo upgrade): 100 guests × $18.00 $1,800.00
Bialetti Espresso Station (white round table, biscotti + treats, post-dessert service): 100 guests × $6.00 $600.00
Base Package Catering Total $30,384.90
Gratuity (18% on food + bar) $4,500.00
Total with Gratuity: $34,884.90
Initial Deposit Required to Book
50% of Catering Package: $15,192.45
Breakdown:

Note: Optional enhancements are separate and can be added anytime up to on month prior to event. Gratuity is prepaid via ach.

Payment Schedule:
50% due upon signing (non-refundable) · 25% due 90 days prior ( half refundable up to 45 days out) · Final 25% due 45 days prior (half refundable up to 21 days out). Payment by ACH (preferred) or credit card (+ 3% processing fee).

Partners & Vendors

Essential Herbs handles all food, beverage, and hospitality service. The following are outside our scope and handled by the couple, their planner, or approved vendors: Photography + Video, Floral + Décor, Music + Entertainment, Attire + Beauty, Invitations + Stationery, Officiant, Transportation, Guest Favors + Gifts, Venue coordination (Windrift & Pocketbook Factory). Wedding planner (if desired) for month-of and day-of coordination. Friday rehearsal dinner (Pocketbook Factory).

Menu Kickoff (90 minutes)
Call with Russell to refine menu direction, confirm bar preferences, discuss dessert approach (traditional cake, non-traditional, fire pit s'mores, peach incorporation options). Discuss dietary needs and any guest restrictions. Two rounds of menu revisions included.
Menu Finalization
All Saturday dishes locked. Sourcing plan confirmed. Final guest count due.
Kitchen + Service Planning
Kitchen timeline, plating details, service flow, dietary accommodations finalized, team briefing.
Outstanding from Couple
Fire Elements — Windrift Coordination: Russell will propose fire cooking concepts; couple to confirm with Windrift that outdoor fire elements are permitted and logistics are feasible.

Signature Cocktail #2: Direction TBD — finalized at Menu Kickoff.

Guest List + Dietary Details: Final count and allergy/restriction list due 6 weeks prior.