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Marathon Week Espresso & Oats Oct 2026

Essential Herbs — Scope of Work | Mental Athletic | Marathon Week, October 29 & 31, 2026

Essential Herbs — Scope of Work   ·   Prepared for Mental Athletic

Marathon Week Espresso & Oats

Thursday, October 29 & Saturday, October 31, 2026

Client
Mental Athletic
Occasion
NYC Marathon Week
Thursday, October 29
Espresso Bar · 2 Hours
Saturday, October 31
Espresso Bar + Oatmeal · 3 Hours

Good coffee and real fuel for the days before the start line.

Two simple, well-run service moments for Mental Athletic during marathon week. Thursday is a full espresso bar. Saturday, the day before the race, adds a warm oatmeal bar: slow carbs, good toppings, nothing heavy. Coffee is from Red Coffee Stand, Chef Russell's specialty coffee operation in DUMBO, served in cups finished with custom Mental Athletic stickers.

Two days, one simple scope.

Day One · Espresso Bar Thursday, October 29 · 2 Hours
Day Two · Espresso + Oatmeal Bar Saturday, October 31 · 3 Hours

A little extra, from Red Coffee Stand.

Magazine at Red Coffee Stand
We'll display copies of the Mental Athletic magazine at Red Coffee Stand in DUMBO during marathon week.
Free Drip for Athletes Rocking Mental Athletic Gear
On a few set days leading up to the marathon, anyone who comes into Red Coffee Stand wearing Mental Athletic gear gets a free small drip coffee. Dates to be confirmed together so both sides can promote them.

We'd love to rep Mental Athletic.

We'd love for the Essential Herbs team to wear Mental Athletic gear while working both days. If you can supply a few pieces for our onsite team, we'll take it from there.

Onsite Team
Thursday (2 hours of service): 1 barista. Saturday (3 hours of service): 1 barista and 1 front of house to run the oatmeal bar. The team arrives ahead of service to set up and dial in the espresso machine, keeps drinks moving and the bar stocked throughout, and handles full breakdown and cleanup.
Included
Espresso drinks, milks, oatmeal and toppings · Custom Mental Athletic cup stickers · Disposable cups, bowls, spoons and napkins · Setup, service and breakdown on both days
Provided by Mental Athletic
A working espresso machine, grinder and serving pieces on site for both days, cleaned and in good working order before our team arrives.

$2,000, all in.

Coffee Consulting — Marathon Week Espresso & Oats $2,000.00
Flat fee. October 29 espresso bar (2 hours); October 31 espresso bar and oatmeal bar (3 hours); custom Mental Athletic cup stickers; onsite team, disposables, setup, service and breakdown both days. Espresso machine, grinder and serving pieces provided by client.
Grand Total $2,000.00

Flat fee for coffee consulting and service across both days. No additional fees or gratuity.

Net 30
We normally require payment in full upfront. For Mental Athletic, we're happy to be flexible: Essential Herbs will submit an invoice for $2,000.00 on net 30 terms. Payment by ACH (preferred) or credit card (+ 4% processing fee).
Location & Timing
Please confirm the address, the start time for each day (2 hours of service Thursday, 3 hours Saturday), and expected guest count.
Site Needs
A working espresso machine, grinder and serving pieces, plus a table footprint, power for the espresso machine and for keeping oats warm, and nearby water access. Please share the machine and grinder make and model ahead of time so our barista can plan. Confirm load-in timing and access.
Red Coffee Stand Dates & Gear
Send logo files for the cup stickers by October 16 so they can be printed in time. Agree on the free-drip days and magazine drop-off, and confirm gear sizes and count for our onsite team.